Print Smarter with Equitrac Office

Printing is costing you more than you realize. Here's how to get smart and do something about it.

The paperless office is not going to happen.

Paper remains the preferred way for businesses to convey information. And for too many workers, the personal desktop printer remains the preferred way for getting their ideas onto paper. That preference wastes money, time and resources every time they hit the print key.

To finally take control of the escalating cost of producing documents, you don't need to stop people from printing. You just need the insight to be smarter about how you print. You need Equitrac Office.

Monitor, measure and manage your true output expenses.
Equitrac Office is a software-based print tracking and document accounting solution that lets you reduce print expenses, eliminate wasteful printing, deploy equipment for maximum efficiency and even contribute to a better environment. Like a "phone bill" for documents, Equitrac Office lets you track, analyze and, if necessary, allocate expenses for every document that any employee sends to any networked printer, copier or multi-function device. Thousands of organizations like yours use Equitrac Office to:

• Reduce the expense of equipment over-buying and under-use.
• Optimize value, effectiveness and economy by choosing the best device for each job.
• Eliminate unauthorized printing and copying, while still providing users the convenience to print on demand.
• Make color printing more available, while keeping it affordable.
• Allocate output costs to users, departments, projects or clients.
• Increase document output security.
• Learn exactly how printers and copiers are being used.
• Match device deployment to workflow requirements.
• Reduce IT support requirements.
• Leverage existing multi-vendor equipment to new levels of efficiency.

All in a single solution.

Equitrac Office seamlessly integrates into your existing IT infrastructure. It works with the networkable printers, copiers and multi-function devices from all leading manufacturers. And easily scales from small, single-server sites up to multi-location enterprises with thousands of printers and tens of thousands of users.

For more information or demo : consultant@ofisteknik.com

www.equitrac.com

Deliver convenient and secure printing wherever people need it:
Ease of use
Accurate cost allocation and recovery
Rules set by you
Security and confidentiality
Choose any printer with "follow me" simplicity
Extensive reporting capabilities
A better environment
Rapid ROI from simplified IT

Ease of use
With Equitrac Office, you achieve effective user-level print and copy tracking without interrupting the way your business works.

Accurate cost allocation and recovery
Workers can accurately charge documents to specific department or cost center codes. Plus, you can easily account for document attributes such as file or paper size, media type, color, duplexing, stitching and more. Or create different charging schedules for internal and external customers to simultaneously track true printing costs and cost allocation.

Rules set by you
Use Equitrac Office to control who may print to which devices and how much output they may produce. Easily defined rules can automatically delete, hold or re-route print jobs — limiting the use of desktop printers, optimizing use of black and white printers, extracting maximum value from high-volume machines, and assuring the cost-effectiveness of color systems.

Security and confidentiality
Prevent private or sensitive materials from sitting unattended and unclaimed at remote printers. Equitrac Office increases document security by sending print jobs to a secure server and outputting them only when users authenticate themselves at the printer of their choice.

Choose any printer with "follow me" simplicity
With the flexibility to release queued print jobs at any printer on the Equitrac network, employees save time and get more done. Workers can output documents closer to where they're needed and easily avoid printers that may be out of toner, paper or service.

Extensive reporting capabilities
Summary, detailed and total activity reports — by user, department, allocation code or device — give you new insight into your printing and copying operations. Analyze users' document production activity, determine which machines are over- or under-utilized and recognize peak usage periods. For more informed decisions on equipment deployment and acquisition.

A better environment
Document production is one of the most environmentally intensive activities in the world. By managing output, you can reduce consumption of natural resources and the volume of non-recyclable materials that end up in landfills. Just as important, you can take advantage of environmental credits and work toward achieving your organization's sustainability objectives — measured on the triple bottom line of people, planet and profit.

Rapid ROI from simplified IT
By centralizing equipment administration and control, Equitrac Office reduces IT resource requirements, improves service levels and lessens demand on help desks. Managers can provide simple, common interfaces across multi-vendor devices with simple user authentication and device interaction. Plus the Equitrac Office solution includes design, delivery, installation and support. All of which combines to reduce your total cost of ownership and speed your return on investment.